Overview

To ensure compliance with Title II of the Americans with Disabilities Act (ADA) and to uphold Seattle Colleges’ commitment to equitable digital access, all individuals must complete required accessibility training to obtain or retain editing permissions for Seattle Colleges webpages. This policy ensures that all public-facing digital content meets accessibility standards, fostering an equitable experience for all users.

This policy applies to all staff and faculty who currently have, or are seeking, permissions to create, edit, or manage content on Seattle Colleges' websites or affiliated web-based platforms.

Mandatory Training for All Existing Web Editors

All current content editors must complete the following training within one month of the policy’s effective date to retain editing access:

Accessibility for Drupal Editors – a virtual on HTML accessibility and the Drupal Accessibility Checker.

Accessibility for LibGuides Editors – a virtual training on HTML accessibility best practices, resources, and available support.

Situationally Required Accessibility Micro-Courses – These are required only if you upload documents directly to your webpage. Complete the relevant micro-course(s) based on the document format(s) you plan to use:
- Accessible Word Documents
- Accessible PowerPoints
- Accessible PDFs

Staff who do not complete the training within the one-month window or who request permissions in the future must first complete all required training before being granted the ability to edit webpage content on Seattle Colleges websites or affiliated web-based platforms.

Training Requirement for New Web Editors

Any staff or faculty member requesting new webpage editing access must complete the required training listed above prior to receiving editing permissions.

Additional Encouraged Trainings

Seattle Colleges encourages editors to pursue the full SBCTC Accessibility Certificate Program, which includes a total of eight micro-courses for a deeper understanding of digital accessibility:

Understanding Accessibility

Accessible Design Concepts

Universal Design

Accessible Emails

Accessible Email

Accessible PowerPoints

Accessible PDFs

Canvas Accessibility

These additional trainings help reinforce best practices and expand accessibility skills across various platforms.

Procedure

Initial Notification
- All staff will be notified of this policy and the one-month training requirement via email.
- The email will include details on accessing the required training as well as the optional SBCTC Micro-Courses and the training timeline.
Training Completion and Submission
- Employees complete the required training with the minimum passing score (or higher) on the post-training assessment.
- For situationally required training - submit your course certificates via the designated Accessibility Micro-Course Certificates Submission Form.
Verification and Permissions
- The Accessible Technology Manager will verify successful completion of the required post-training assessment, optional submitted certificates, and attestations.
- Verified requests will be forwarded to the Web Development Team to enable or retain web editing permissions.
Failure to Comply
- Staff who fail to complete the required training within the one-month period will lose permissions to edit webpage content.
- Permissions will only be reinstated after completing the training and submitting the necessary documentation.
Ongoing Compliance

- The Accessible Technology Manager will conduct periodic audits to ensure continued adherence to accessibility standards in web content.

- Staff failing to meet standards may be required to retake relevant training.

- Training will be available on a recurring basis for new editor enrollment.

Enforcement

Failure to comply with this policy will result in the suspension of web editing privileges. Supervisors may address non-compliance through appropriate performance management channels.

Resources

Drupal A11Y Checklist

Drupal Web Content Editor Instructions

A11Y Collective Article on Best Practices for HTML Accessibility

SBCTC “Accessibility Micro-Courses” available in your Canvas Dashboard (or email elearning@seattlecolleges.edu for assistance registering if it’s not on your Dashboard)

Accessibility Micro-Course Certificates Submission Form
HTML Accessibility Best Practices module in Digital Accessibility Training Hub (pending)